SmartCP Logistics
Simple and automated system for managing a transport and forwarding company (TMS)
One Integrated Platform
Artificial intelligence is no longer an add-on—it is the backbone of efficient transport management. Our system uses smart automation to take over the most time-consuming and error-prone tasks and turn raw data into structured data in seconds.
Instead of manually processing information, correcting mistakes, or losing time on paperwork, your team focuses on what really matters: operations, control, and growth.
Time is the most valuable resource. Savings don't start with cutting costs, but with eliminating hidden losses:
Our product eliminates the routine tasks that quietly “eat up” money, time, and management focus every single day.
Try SmartCP Logistics and experience how time savings, convenience, and control become the standard from the very first seconds of working in the system.
- A mess in documents
- Poor control over expiration of documents
- Poor control over cash flow (costs, income, losses, profits)
- Poor control over communication with customers
- Poor control over invoices and payment tracking
- Poor control over fleet repair/maintenance, usually resulting in unexpectedly high costs
- Poor control over drivers' work/vacation schedules
- Poor control over driver documents
- Poor control over driver salaries
- Poor or no control over extra kilometers due to poor route planning and optimization
- Poor or no control over tolls and road efficiency
- Poor or no control over actual and paid kilometers
These are just some of the thousands of factors that negatively affect the development of your business, lead to the unsynchronization of business processes, high costs, losses, or even the business closure.
Recognize yourself in at least one of these? Then you're in the right place!
SmartCP offers a solution that will help you get rid of all of this without any hassle.
Try it now and see the difference!
While we focus on making our software run fast, be productive and automate your work, we also pay a lot of attention to appearance.
Accessibility on a computer or phone? Is the navigation on the left or on top? Light or dark mode? Increased contrast? Purple, blue, green or maybe a gray theme color?
It's all there! Our system is fully customizable to your preferences.
Smart order understanding
The system automatically recognizes transport orders and prepares them for creation — faster, cleaner, and without repetitive manual input.
Automatic cost processing
Invoices for repairs, maintenance, and operational expenses are instantly interpreted and transformed into ready-to-use records, helping you keep finances under control with minimal effort.
Less human error, more consistency
AI reduces mistakes caused by manual data entry and ensures unified data structure across your entire system.
Time saved every single day
What used to take minutes — or hours — now happens almost instantly.
- Calculation of profit on each order
- History of data changes for each order
- Summing up all the most basic data
- Quick search for any data
- Ability to attach documents (photos, pdf files, scanned copies) separately to each order
- Monthly summary
- Autocomplete data when adding new order - saving time and reducing manual work
- General summary - functionality that allows you to analyze the work of the company itself, as well as customers, dispatchers and drivers for any period of time, in just a few seconds
- Integration with telematics systems (see Integrations section)
- Integration with fuel and toll cards systems (see Integrations section)
- Use real-time traffic data to find the fastest and most efficient routes, reducing delivery times and operational costs
- Pinpoint exact locations with high precision
- Automatically adjust routes based on current traffic conditions, accidents, or road closures
- Plan and optimize routes with multiple stops
- Access detailed and up-to-date maps with extensive coverage, providing you with the best possible visualization and route planning tools
- Estimate toll costs for cost-effective route choices
- Predict fuel usage based on route specifics
- Calculate potential earnings before starting the trip
- Ensure timely deliveries to improve customer satisfaction
- Filling in basic data for each vehicle
- Integration with telematics: pulling data from the odometer sensor, the amount of fuel and other important data provided by the telematics system
- Timely notifications about the expiration of any documents
- Storing vehicle documents as: photos, pdf files, scanned copies
- Work planning timeline for the fleet
- Timely notifications about the end of the work of drivers
- Monthly expenses control
- Storing information about fuel and toll cards, as well as tying them for each vehicle
- Maintenances history for each vehicle and alerts about approaching schedule maintenance
- Repairs history for each vehicle
- Customizable handover act template that can be drafted by the driver in the driver app
Dispo-Plan is a visual planning module that gives you a complete, real-time overview of everything happening with each vehicle — all in one clear timeline.
Orders, maintenance, repairs, custom activities, and planned orders are displayed chronologically for every vehicle, allowing dispatchers and managers to instantly understand availability, workload, and potential conflicts.
Transport operations fail when information is scattered. Dispo-Plan replaces Excel, notes, and guesswork with one centralized planning view.
- Unified vehicle timeline. See all activities per vehicle in one place: transport orders, maintenance, repairs, returns home, pauses, and custom events.
- Planned orders. Dedicated area for planned orders that are not yet assigned, making future scheduling clear and flexible.
- Conflict & downtime visibility. Instantly spot overlaps, gaps, repairs, or maintenance that block availability before problems arise.
- Drag & drop planning. Quickly assign, reschedule, or reorganize activities directly on the timeline.
- Custom activities. Add non-standard events such as inspections, internal tasks, or special operations — fully adapted to your workflow.
- Real-time operational control. One glance is enough to understand who is driving, what the vehicle is doing, and when it will be available again.
- Instant vehicle status messaging. Send vehicle status updates directly from the Dispo Plan in just a few clicks — without switching systems or writing emails manually.
- Reusable message templates. Create status message templates once (e.g. Arrived, Order Completed, Delay, Waiting for POD) and reuse them anytime.
- Dynamic data & attachments. Messages are automatically filled with live data (order number, vehicle, location, coordinates, status) and can include documents such as PODs or transport orders.
- Fast, consistent customer communication. Ensure accurate, professional, and standardized communication with customers and partners — even under time pressure.
Dispo-Plan turns complex fleet operations into a clear, visual process — so your team plans faster, reacts earlier, and stays fully in control.
- Storing all basic drivers' data
- Driver work planning timeline to manage availability, vacations, and vehicle assignments in one clear view
- Assign a working status to each driver and filter by that status
- Salaries, rates and history of salaries and rate changes
- Salary bonuses
- Notes with salary deductions for violations
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Communication with driver during execution of transport orders:
- Order Chat. Each order has its own internal chat room where communication with the driver takes place.
- Sending statuses. The driver will be able to send statuses as the order progresses (started the trip, arrived, completed, etc.). When completing the task, the driver will need to take a photo of the documents, without this he will not be able to complete the task.
- Sending photos. The driver can send photos that will automatically be attached to the order immediately, and you will only need to approve them.
- Notifications. The user who has added an order to the system will receive notifications about new messages, statuses and photos from the driver.
- Handover Acts. You create a template of the act, and the driver will make it and take photos in real time (without the possibility to upload old photos) for each position
- List of customers for the transport department and list of carriers for the forwarding department
- Forming a blacklist of contractors
- Manage contacts of each contractor
- Use contractor contacts for simplified and fast communication with contractors directly through SmartCP system
- Automatically generating statistics to help you understand which contractor is more profitable for you
- Customization of payment terms and order confirmation that help you easily manage the process of payment receipt
- Generating, issuing and sending invoices in just a few clicks
- Payment management from the moment an order Proof Of Delivery is sent until the payment is received
- Complete customization for you: Create your own serial number formats, specify a default product/service name for invoices, create email templates, and customize the appearance of your documents to match your company's branding
- Send and download invoices as PDFs in multiple languages
- Attach files from transportation orders to emails
- Mark payments status and receive notifications of upcoming or overdue payments
- Import Payments: quickly and easily mark the payment status of your invoices based on your payment history from your bank
- Advanced filtering parameters
- Company's profit calculation by months
- Autocomplete data based on relevant reports
- Importing data using Excel reports - the system reads the document and autocomplete all the data
- Reporting about all expenses
- Profit calculation for each vehicle
Integration with telematics systems greatly simplifies control over your fleet operations.
Leveraging the power of real-time data from GPS tracking devices installed in your trucks, our platform enables you to optimize routes, monitor vehicle performance, and ensure timely deliveries with precision.
Key Features:
- Real-Time Tracking: Gain instant visibility into the location and status of your vehicles, allowing you to track their movements accurately and proactively manage schedules.
- Performance Monitoring: Monitor vehicle performance metrics such as speed, mileage, and fuel consumption to identify areas for improvement and ensure optimal fleet operation.
- Automated Data Completion in Transport Orders: You will be able to record the exact number of kilometers driven for a specific order, as well as the amount of fuel at the beginning and end of the trip. Upon completion of any task, vital data such as mileage, fuel level and date of completion are automatically populated into the corresponding transport order. This feature streamlines reporting processes, saving valuable time and ensuring accuracy.
Integration with fuel and toll card systems allows you to automatically fill in data on costs related to gas stations and toll roads.
This streamlined process simplifies (the system does everything by itself) the calculation of a company's monthly profitability.
Additionally, with telematics systems integration, real-time analytics can be obtained, providing insights into whether vehicles will cover costs and generate profit for this month.
1. Selecting invoices for shipment. You can simply select the invoices you want to send to your contractor. The entire dispatch process starts directly in the SmartCP system.
2. Automatic label generation. The system automatically generates postal labels, which can be downloaded in PDF format and printed immediately. There’s no need to visit additional platforms - all labels are ready in one place.
3. Monitoring the status of shipments. Thanks to the integration, you can track your parcels in real-time. The system keeps you informed at all stages - from dispatch, transit, to delivery.
4. Automatic transfer of shipment data. Postal information is automatically transferred to the Poczta Polska system, eliminating the need to enter data manually. This saves time and reduces the risk of errors.
5. Delivery confirmation and invoice updates. The ability to automatically update invoice statuses. Upon parcel delivery, the system:
- Automatically verifies the delivery date and notifies you of successful document delivery.
- Allows automatic updating of the invoice payment term based on the actual delivery date.
It's absolutely not a problem. In most cases, external providers offer integration options (API, data exchange, or other connection methods) for their customers.
You simply need to contact the technical support of the service You are using (we’ll gladly assist You with this) and request information about available integration options. Once You receive the technical details, please share them with SmartCP support at support@smartcp.org, and we will take care of the rest
Our product supports multiple languages to ensure ease of use for a global audience.
Currently, the system is available in: EN, PL, RU, UK
If the language you need is not listed, don't worry!
We are committed to meeting our customers' needs and can add any additional language upon request. This process takes us no more than one week, ensuring that your operations are never interrupted by language barriers.
A Cloud-Based Transport Management System (TMS) is a modern, internet-hosted solution designed to help businesses like yours manage and optimize their transportation operations with ease.
Here’s why choosing our cloud-based TMS is beneficial for your business:
Access from Anywhere: With our cloud-based TMS, you can manage your transportation operations from any device with an internet connection. Whether you're in the office, at home, or on the go, you have real-time access to critical data and tools.
Cost-Effective: Avoid the high upfront costs of traditional software. Our cloud-based solution operates on a subscription model, which includes updates and maintenance, making budgeting predictable and reducing the need for expensive IT infrastructure.
Scalability: As your business grows, our platform can easily scale with you. Add new users, expand to new locations, and handle increasing volumes without worrying about system capacity.
Automatic Updates: Stay ahead with the latest features and security updates automatically implemented by the service provider. This ensures your system is always up-to-date without any effort on your part.
Improved Collaboration: Enhance teamwork with real-time data sharing across your entire organization. Team members can access the same information simultaneously, facilitating better coordination and faster decision-making.
Enhanced Security: Benefit from advanced security measures, including data encryption, regular backups, and disaster recovery plans provided by top-tier cloud providers. Your data is protected with industry-leading security protocols.
Reduce employee workload and the risk of mistakes by 99%: automate tasks and work without hassle
95% of routine office employee work is done by the system - save time and money
Service level: automation will improve the quality of cooperation with customers by 85%
0% chaos and documents loss: a single system replaces hundreds of different files, folders and services
Simplify logistics, optimize routes and improve management - all in one centralized platform.
SmartCP offers a
"pay-as-you-grow" pricing model
Passive - is a vehicle that is not involved in the execution of transport orders. This type of vehicle is ideal for passenger or private cars that just need to be tracked and documentation maintained.
Start your journey to a successful business with SmartCP now
Our subscription is designed for everyone, offering full access to all features without any plan restrictions.
The perfect solution for all, small, medium and large companies.
With our subscription, you not only get a great product but also benefit from continuous support and free updates.
Flexible terms of use, allowing you to terminate use of the product at any time without hidden costs or fees.